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Mindy Lee M. Lipsky

Certified Business Coach
Certified DISC Practitioner

 

610-705-3526

 

Message Mindy

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Mary Kay Biz Tips

These are business tips and trick I learned in my 20+ years in Direct Sales with Mary Kay. Even if you aren’t in Mary Kay… you can learn something here!

Plan Your Work and Work Your Plan!

I love the quote “A goal without a plan is just a wish” Yet I find many women in business don’t really have a plan.  They may think they know what they want… but they really don’t have a method to get there.  Mary Kay (and many other direct sales companies) year goes from July 1st through June 30th!  Did you end up where you wanted to be?  Either way… Happy New Year!  It’s a fresh start, a clean slate, a crisp white page!  What are you going to write in your next chapter?  Where will you be this time next year?  Now is a great time to evaluate, dream and most of all PLAN for success!

Reflect: Take some time to look back on the past year (or few months) in your business. What did you do that worked?  What didn’t?  If you had a goal poster or a goal list, pull it out and check off what you accomplished!  Look back and remember the highs (and the lows) and reflect on what you learned!

Review: Take time to REALLY review your business plan, your business systems and your business budget.  If you don’t have these NOW is the time to create them!  These 3 pieces are critical to growing your business.  All of these should be fairly detailed.

Re-set:  What do you want in the next 90 days? Next 6 months? Where do you want to be this time next year?  Take time to Dream BIG!  Nothing is off limits! Make a new goal poster with dates!  Give yourself deadlines.  More importantly define your WHY… why are you working toward these goals? Make Daily, Monthly, quarterly and annual goals… Eat that elephant one bite at a time!

Revise:  You’ve looked at what worked and what didn’t and reviewed your business plan and business budget.  You’ve decided what you are working toward and why! Now revise your systems!  Do more of what worked and revise what didn’t.

Re-evaluate: If you carry inventory now is a great time to do a re-count.  You are required to do a physical inventory count at the end of the year for tax purposes, but now is also a good time to check in and make sure your physical count matches what your expectation is.   If you have an inventory management program be sure your virtual shelf matches your physical shelf.  Note what is moving quickly and what is a little dusty.  Look for expired product and be sure you are rotating your product (1st in, 1st out).  Next re-evaluate what you want to keep on hand.  Do you have too much on your shelf or not enough?  Decide what your goal is as far as product on hand goes.  Stay tuned for a 2 part blog on what to do with expired product and how to stay stocked with the new items and what your customers want.

Re-Schedule:  The beauty of working for yourself is you get to make your own schedule.  Take some time to re-visit your work schedule and make changes.  Set a schedule of when you will be working.  Plan what you will be doing.  Include Income Producing Activities (IPA’s) as well as the business management tasks that need to be done.

NOW you are ready to Rock!  Taking a small amount of time to plan can make all the difference, but only if you work that plan!

Share with me your #1 goal for this year AND your ULTIMATE S-T-R-E-T-C-H goal below in the comments!  Dream BIG!

Money Saving Tips to Surviving Seminar!

Fireworks

HAPPY MARY KAY NEW YEAR!  Congratulations to all who achieved their Mary Kay Seminar goals AND to those who worked to the last minute even if you fell a little short!  I’m sure you are all starting to feel the seminar “buzz” already. It’s going to be a magical year celebrating 50 years as a company!  I thought it would be appropriate to share some tips on how you can attend Seminar, have FUN and still stay within your Business Budget.

You gotta get there! If you need to fly…look for tickets NOW (if you haven’t already).  The longer you wait the more expensive it usually gets. Shop around.  Have a little flexibility in WHEN you can travel…this can help bring costs down as well.

You gotta stay someplace, right? Find other consultants or directors to room with. The cost of the room can be a fraction when you share the cost with your Mary Kay sisters! Check with your director or National to see if there are consultants looking to share a room.  See the Seminar tips below from NSD Linda Toupin!  Wise words indeed!

Linda Toupins Hotel Guidlines!

Once you’re there you gotta get around! Use the Mary Kay provided transportation. Cabs can get expensive. Mary Kay Corp provides a shuttle service. Yes you may have to wait, but think of all the wonderful women you can meet and share success stories with while you do. Bring your walking shoes and your patience and you’ll see that cab fare isn’t really worth it.

You gotta eat! Your registration includes some breakfasts and lunches. Take advantage of the meals the company provides. You can even be just like Mary Kay herself and pack some food you can eat in your room to save money. There is no need to go out for an expensive dinner if you don’t have the cash for it! You can make sandwiches, have energy bars, you name it…get creative!

You gotta stay connected! Bring your cell phone or if you don’t have one get a pre-paid calling card. It will be MUCH less than using the hotel long distance services!

You gotta stay comfortable! First up SHOES! Yes those 4 inch heels are THE BOMB!  But it may be wiser to wear a stylish but more sensible pair of shoes.  At the very least tuck a cute pair of flats in your tote bag.  Bonus Mindy Tip:  Even Sensible shoes may cause blisters or raw spots.  I usually try to bring 3 different styles of shoes so that they rub in different places!  Blisters may be inevitable, but nothing is worse than already having a blister and having to wear the same shoes that caused the blister and limp around all day.  Rotate the shoes each day and you may be more comfortable.  Bring blister relief pads or special Band-Aids that will stick better than regular Band-Aids.

Now that we have the shoes covered… 2 more things to remember… 1. Bring a light sweater or wrap.  It gets chilly in the Arena and in the classrooms as well!  2. Bring a stylish tote bag that is comfortable to carry (not too big, not too small!)  You really just need to carry a notebook and pen, business cards, product labels with your contact info to easy entries for contests or vendors, a change of shoes, a water bottle, some snacks, and tissues!

You gotta buy stuff!  OR do you?? Speaking of Vendors… Avoid impulse buying…Yes those vendors are wonderful and oh so tempting. Be a collector or catalogs. IF you still like the item when you get home you can always order from their website. At least you’ve given yourself time to think it over. You’ll find that once you get home you may not have NEEDED that sequined tank top after all!

You gotta PLAN your spending! Make a spending plan BEFORE you go. Think about all you do in Dallas.  If you have never been there before take a seasoned consultant for coffee and tips and some pre-Seminar dreaming!  It is very beneficial to try to predict what you will need to spend money on and set limits for yourself.  Once you are there, carry an envelope to collect your receipts and write down what you have spent. At the end of the day check in with yourself to see if you are on track or if you need to make adjustments. This might help keep you on track!

There are TONS of great benefits and reasons to attend Seminar…with a little pre-planning of HOW you intend to spend your hard earned money… the trip doesn’t have to break the bank!  Have a fabulous time in Dallas!

What is your best Tip for Seminar?

Part 3! 20 Tips for Working from Home with Kids During the Summer! The 3 P’s – A 3 part series!

In part 1 of this 3 part series there were 6 tips all about planning your work! Click here to see Part 1: Planning: There is something to be said for a routine! In part 2 of this 3 part series you saw tips #7 through #13 Click here to see Part 2: Productivity: How to Make Work Time More Productive! And now for the grand finale!   Part 3! Priorities: Remember what’s Important!   Tip #14 – The schedule is important, but take a break if needed.  In part one we talked about creating a schedule and sticking to your plan.  We’ve all had the unexpected melt down or needed to make a last minute change in plans.  That doesn’t need to derail your entire day!  Handle issues before they become a huge deal.  We’re looking for balance NOT perfection.  Go with the flow.  Have multiple plans ready and be ready to make another one if needed.  I have learned to be on plan “A”, but have Plans B through M in my mind if needed.  If you are frustrated with your work… walk away and take a break.  If your child is having a hard time, take a break and be there.  Just keep trying and do your best!  For me, sometimes a 5 minute break for a warm cup of coffee is enough to keep me going!   Tip #15 -Let your kids learn some responsibility and independence!  Your kids can and WILL grow in this time!  As they get older give them responsibilities around the house.  Not only will it help take some of the load off of you they are also learning really important life skills!  We have a chore chart! (See below for a downloadable example) The chart varies for different times of year, but they have consistent chores to help around the house and are customized around their activities.  Do they complain?  Yep!  But I feel it is important!  It helps them to learn responsibility, commitment and teamwork.  They can also learn discipline and work ethic from watching you work from home!  My kids have seen me work with a migraine, with a wicked cold and even with the flu.  They watch me make and keep commitments, and they watch me work when I don’t feel like it.  Give them something to feel accomplished about, but remember you don’t have to hover and control them 100% of the time. I grew up in the 80’s and didn’t see my parents ALL DAY while I played outside!  I know this is a different time and age… but our kids need to learn to be ok by themselves.  Let them learn to entertain themselves and be ok with some quiet alone time!  Let them learn how to problem solve and figure it out without running to you as soon as something doesn’t go their way.  Do be tricked into the Guilt Trip!  I’ve heard it before…“ Your kids need you! How could you leave them to figure it out on their own?”  Trust me!  Your kids will be better if they learn to be independent.  They can learn to handle things on their own and will learn valuable life skills! [gview file=”http://innovativecoachingservices.com/wp-content/uploads/2013/06/Example-Chore-Commission-Chart.xlsx”]   Tip #16 – Don’t forget to take care of YOU!  When you take care of YOUR needs you are filled up and in turn are able to care for others.  Be sure to make the time to eat right, get enough rest, fit exercise in and pamper yourself even if for only a few moments.  Make a list of things that make you happy.  Then schedule some in daily!  Find time to read, pray, meditate, fit in a shower, 30 minutes of exercise, plan your meals, plan girlfriend time, etc. You will feel energized and have more to give to your work and your family!   Tip # 17 – Don’t be superwoman when you don’t have to be.  Yes we are AWESOME!  But we can’t do it all – all the time!  Figure out what you are good at and more importantly what you are NOT good at!  Hire help to get common tasks done or outsource to get an important task done that you might not be all that “good” at! Consider hiring a cleaning service or someone to update your website for you.  Maybe a virtual assistant service like Toni’s Office Solutions could help free up your time!  Check out their services here!  The bottom line is, you will need help from time to time… don’t be afraid to ask for it!   Tip #18 – Don’t neglect your spouse!  The fastest way to get an un-supportive spouse is to alienate them!  You and your spouse should be a team!  Communication (and a lot of it) is needed.  You should have many conversations with your spouse.  Dream together, plan together, pray together, hope together, and from time to time even cry together.  Know your boundaries & each other’s expectations.  When does your spouse need attention?  What chores can be shared? What makes them feel loved… and more importantly what doesn’t!  Talk about what you need and find out what your spouse needs.  Be willing to compromise.  Be sure to make them feel special, appreciated and loved.  I can make all the difference!

Dream Together - John Lennon

  Tip #19 – Have something to look forward to!  Good things come to those who wait (and work hard!).  What are you working for?  Take time to dream, goal set and have something to look forward to always!  When you are about to reach a goal – reset a new one immediately!  When you don’t have something to work toward you are much less productive.  We’ve had a great time being creative having something to look forward to.  Even if you don’t have a lot of money to spare… there is ALWAYS something you can find or plan to look forward to!  Go to a special park, cook a special recipe together, and find free community events to attend… the possibilities are endless.  When you DO have funds to spare… go for a special vacation or buy something for the house that everyone can enjoy!  Reward yourself for a job well done.  When you are working toward something it is much easier to continue when things don’t go as planned!  This is both true for YOU and for your kids!  Make a goal poster – Everyone!  Visually see what you are working for!  Have fun with it! Tip #20 – Focus on YOUR Priorities –not others!  People will always have an opinion and most are more than willing to share.  What you have to do is be true to you!  What is most important to YOU and YOUR family?  Don’t be afraid to change your mind, reset goals and refocus priorities.  You only have one life to live… live YOUR life how YOU want to!  Don’t be afraid to take time to really soul search what you really want and what is important to you.  Your priorities will change from time to time.  When I feel out of sorts it usually means I am in some sort of transition (or need to be!)  When you are true to you, life is SWEET!   Do you have any Priority tips to Share?  Post them in the Comments below!  I hope this series has been helpful to you!  Every family is different… find the combination that works for you!  Cheers to productivity!  Happy Summer!!!

Part 2! 20 Tips for Working from Home with Kids During the Summer! The 3 P’s – A 3 part series!

In part 1 of this 3 part series there were 6 tips all about planning your work!

Click here to see Part 1: Planning: There is something to be said for a routine!

And without further Ado… Part 2!

Productivity: How to Make Work Time More Productive!

Tip #7 – Figure out if you are an Early Bird or a Night Owl!  Get up an hour or 2 early or stay up an hour or 2 late!  Make that time work for you.  I am a Night owl… the idea of getting up at the crack of dawn makes me shutter!  BUT I can be super productive late at night!  Schedule work time in where you can be productive while the rest of the house is asleep.  Either early or late!  YOU choose!  If you are a night owl be very careful to not work so late that you don’t get enough rest!

 

 

Tip #8 – Dress the part!  I’m not saying wear a business suit around your house all day!  However, PJ’s won’t make you productive… just comfy and most likely tired!  Dress for successful productivity!  Well at least for a pop in visitor or a quick errand!  Get up, get dressed, put on your “face” and be ready to take on the day!  I’ll be writing a blog post ALL about this in the upcoming days to be sure to check it out!

Tip #9 – Have a defined work space!  It’s nice to be able to have the flexibility to work in the kitchen, on the couch, in bed, etc.  But you will be MORE productive when you have a set place to work.  It is not always realistic to have a dedicated room with a door to close… but you should carve out some space for your “office”.  This is helpful (especially with younger children) to set clear guidelines and signals for your kids so they know when they need to be quiet or when you are working and cannot be interrupted.  My kids know a hand signal that lets them know I am on a conference call and they cannot make noise.  Make a List of Do’s & Don’ts during Mommy’s work time and share it with your kids.  Maybe let them make up the signal if they come in the room and you need to let them know you are on a call.  I am blessed to be able to have a dedicated office in my home, however I do not have a door. So hand signals come in handy and my kids “get it”.  You will want to make sure you have systems in place so you CAN work around the house if needed.  A laptop, a wireless connection, a cordless phone, and a wireless printer are all helpful in keeping going if you need to be relocated around the house.

Tip #10 – Put your kids to work for you!  My 9 year old LOVES this and now my 7 year old is getting intrigued!  Find small things they can do… put stamps or address labels on mailing, filling product orders, filing paperwork, stamping your info on your brochures or labeling your products, etc. Let them watch you work or set up a table in your office as their “desk” and give them small tasks to do.  As they get older you can negotiate payment if you feel that is appropriate.  If your kids are like mine they love to “help”.

Tip #11 – Plan special “Independent Time” Avoid the “We’re Bored!” dilemma with planned activities they can only do while you are working on something where you cannot be interrupted (unless, of course, it is a true emergency!).  Find age appropriate things your children can do on their own independently.  This can be educational, crafty or just plain fun!    Find learning game websites, stock up on some craft kits from the local craft store, have a stack of printable pages with puzzles or coloring from online.  The possibilities are endless!  Be sure to pay attention to the amount of time you allot… younger kids can’t do 60 or 90 minutes, but maybe older kids can!  If you need a larger chunk of time… plan something special (no more than once or twice a week to keep it special!)  Find a movie/DVD and serve a “special snack”. Note: don’t plan for things that they could need your help or that they need to be supervised.  These should be items they can do on their own, feel accomplished and grow!  BONUS TIP: You know your kids… are they a morning, afternoon or evening kid?  When do they thrive, when do they have their meltdowns.  When do they need you?  Look for their pattern and plan accordingly.

Tip #12 – Get your home and office organized!  If your office and home are cluttered you are wasting time.  PERIOD!  Take the time to create systems and de-clutter!  You should have systems in place to help keep your household and office running smoothly.  There are all kinds of organization ideas and checklists online.  If organization is not your thing…ask for help!  This is something worth spending some time on to help increase productivity in the long run.  I have a blog post about quick clean up tips in the works so be sure to check back for that one!  

Tip #13 – Don’t be a slave to the Phone or e-mail!  When the phone rings you DON’T have to answer it.  That was one of the most freeing changes I ever made in my life!  Of course if you are expecting an important business call be ready to answer.  Use your Caller ID… you have voicemail or an answering machine… they can leave a message and you CAN call them back when it is a more appropriate time for you and your family.  There are very few business emergencies that can’t wait for a better time to be handled when you are more plugged in and ready to handle the call.  Same goes for e-mail… DON’T get caught up in constantly checking your e-mail.  Turn off that little sound that chimes when a new message comes in.  Have a system for when and how you will check your voicemail and e-mail messages.  If you know when you will do it you are not constantly thinking about it wasting productive brain space.  Bonus Tip!  If you have a business line in your home… teach your kids to NOT answer the phone.  It is much more professional for the machine to answer than a cute 5 year old.  When your kids are old enough… teach them to use the caller ID… if it is their friend they can answer away.  If they don’t recognize the number they should let it go to the machine.  Bonus tip 2!  Take the time to teach your children phone etiquette.   Teach them how to answer, how to leave a message and how to ask to speak to someone.  This skill will go a LONG way in life!

So there you have it!  Do you have any Productivity tips to Share?  Post them in the Comments below!  Stay tuned for Part 3 Coming Soon!

Part 1: 20 Tips for Working from Home with Kids During the Summer! The 3 P’s – A 3 part series!

It’s summer!  YEAH!  Oh wait… what do I do with the kids when I am supposed to be working from home??  Yes, working from home gives us much needed flexibility, however flexibility is very different than NOT working at all.  So I’ve compiled some tips on how to get your work done and still maintain that much needed time with your bundles of joy!  I’ve categorized the tips into a 3 part series called The 3 “P’s” – Planning, Productivity and Priorities!  The list looks long, however not all tips will work for all work-at-home moms (and dads).  So browse through them and try some that look appealing.  You can always come back to try more and more until you find the perfect combination for YOUR family!  Better yet.. why not let me coach you through it?  Ok… Let’s get to part 1 of the list!

Planning: There is something to be said for a routine!

Tip #1 – Plan, Schedule and Plan some more! You are going to need to make a plan, a schedule and get a little creative!  Write a list of ALL tasks – work related, kids related, home maintenance related, fun related, etc.  Start filling in a Weekly Plan Sheet (see below) or Make recurring appointments on a digital calendar like Google Calendar or even get a large paper or white board calendar you can fill in and post in the kitchen or some common area where everyone can see it.  While you will need to be flexible you need to make the schedule and routine a priority.

[gview file=”http://innovativecoachingservices.com/wp-content/uploads/2013/06/Weekly-Plan-Sheet-Example.xlsx”]

 

Once you have a plan and a schedule you must be prepared to revise it… and often!  As the seasons change and as your child(ren) grow, their needs will change.  There are pros and cons to every age!  For example… many infants nap!  Instant productivity time!  Elementary age children (like my 7 & 9 year olds) usually “need you” but on a different level.  And Tweens and Teens… well your main goal is to keep them out of trouble! Kids of all ages thrive on a schedule with routine.  Even during the summer you’ll find more peace when you have a schedule even if it is loose.  The Key is… the kids need to “know” the routine (and so do you!).

Tip #2 – Sitters, Play dates and Summer camp Oh My!  An hour or 2 of dedicated think/work time can be priceless!  Don’t be afraid to hire a sitter or find a way to have a few hours of kid free time each day.  Find out what summer camps are available in your area or schedule play dates for your kids a few times a week.  A less expensive alternative to a baby sitter is to consider hiring a Mommy’s Helper… A Mommy’s Helper is usually a child not yet old enough to babysit on their own but are more than able to help entertain the kids and do light tasks around the house.  This opportunity can help them to feel accomplished and get their feet wet before they are ready to babysit without a grown up in the building.  The caution here is be careful not to hire a mommy’s helper that needs too much of YOUR help!  You can also trade sitter time with other moms & dads that work from home.   Don’t be afraid to pick the brains of others in the same position as you are.

Tip #3 – Three Words that can change your family life = Weekly Family Meeting. – We stumbled across this idea a few years ago and it has made ALL the difference.  What is a family meeting?  Well once per week we sit down as a family (you could sit at the kitchen table or get comfy on the couch or floor) and have a meeting.  There is an agenda and everyone participates.  We start with each sharing something we are thankful for or excited about.  We next go around with concerns or something we need help with.  Then we go over the schedule for the upcoming week.  We find conflicts or where we need to make adjustments, and figure out who is driving who to where so that everyone is on the same page before the week starts… We wrap up with assigning tasks and going over the chore charts followed by everyone sharing what they are looking forward to most!  IMPORTANT: Let the kids have input!  This should be a conversation!  Kids support what they help create!  My kids get excited for family meeting night.  Now when I say “week” it’s the “family week” so if your meeting is on a Wednesday your week goes from Thursday to Wednesday.  J Give it a try!  It is amazing!

Tip #4 – Make Meal Time a Priority!  Family meal time is important!  Sitting around the table and sharing a meal is quality time at its finest.  I am blessed to have worked our schedule out so that all the family sits together for 2 meals a day (in the summer 3 meals from time to time!) In the summer when you make lunch important, sit together at the table and reconnect it gives you the chance to reset for the day.  Talk about how the morning went and review what they can expect for the rest of the day.  Take the time to connect and for the kids to feel important. You’ll be shocked at what a 30 minute connection over a meal can do for the rest of your day!  Tell them about the 2:00 call you cannot be interrupted during and what they will be doing at that time. Dangle the carrot of the next Mommy/Child time planned for the day.  We all do better with something to look forward to!

Tip #5 – Plan your meals like you plan your day!  Have a meal schedule… no more guessing what’s for dinner!  Planning meals save both TIME and MONEY!  You can go to the grocery store once per week (or even less often!) Or better yet… make the list and have someone else go for you!  You know what is for dinner so you can take things out to thaw in the morning.  You can plan cooking time with the kids! In our family when we don’t plan we often end up eating out or getting take out… that cost much more money and is often less healthy.  

 

Tip #6 – Multi-Task with Care! It’s a fact that moms have to multi-task… but you have to learn to be an effective multi-tasker.  If you are doing 100 things and not doing ANY of them well what is the point?  Learn your limits and if things are getting crazy take a breath and prioritize.

Do you have any Planning tips to Share?  Post them in the Comments below!

Stay tuned for Part 2 Coming Soon!  Part 2 – Productivity: How to Make Work Time More Productive!